How to avoid Outlook performance issues
For an Outlook user, it is important to understand how to use various features of Outlook and also how to keep it running at its best. Since many users use the offline folders feature, users should understand what could cause problems with these files, how they affect Outlook performance, and what they can do to avoid them.
Using Outlook OST files can be a great advantage for users who have a mailbox on the Exchange server, giving them the ability to work with Exchange data even if they are offline. Any changes users make to data are updated in the server’s mailbox through a convenient synchronization process. However, as one continues to use Outlook frequently, certain performance issues arise, particularly with offline folders (OST files) used to store Outlook data. Some of these performance issues arise due to simple mistakes users make while working with Outlook or shutting it down. By understanding what steps to take, you can resolve performance issues and avoid corruption issues that would otherwise require running an Exchange recovery process.
One of the most common problems that occur with Microsoft Outlook 2007, and that not many users are aware of, is that the application takes longer than other applications to close. This is the root of many other problems. Since Outlook takes so long to close, the user, especially a beginner, feels that the application or the system has frozen and can force close. However, it is possible that Outlook was not completely closed until then and that some of the OST files were still open when the computer was turned off. This type of unexpected termination can corrupt OST files, causing Exchange data loss and requiring you to perform an Exchange recovery process.
Fortunately, Outlook marks all files that were open during a sudden shutdown of Outlook as suspicious and automatically performs a reconciliation and repair process. Users who are unaware that this reconciliation process is taking place may wonder about the slow response time of Outlook. In fact, it is found that many of them get worried after 10-15 minutes and restart their machines in the hope that this will solve the problem and let Outlook work faster. However, unless the reconciliation process is completed, Outlook may not allow the user to access the necessary OST files, putting the user in a real dilemma.
Therefore, it is very important for all Outlook 2007 users to be aware of the fact that unbeknownst to them, Outlook may want to check the integrity of the OST files and if there are any issues with them, it may also perform a fast Exchange recovery. . In fact, Outlook displays a little gear icon to indicate to the user that a reconciliation and repair process is taking place. Since this is a small icon and is displayed only on the status bar, many users don’t even notice it in the first place. If Outlook starts behaving slowly, they should immediately see if a gear icon is displayed indicating that a repair process is in progress. Usually, once this process is finished, you should be able to access your OST files and Outlook should behave as usual.
Sometimes slow Outlook behavior is indicative of OST file corruption and you may need to use more sophisticated tools to perform Exchange recovery. Advanced Exchange Recovery is one such tool that can be used to quickly repair damaged OST files to minimize the amount of data lost.
The product can be found at http://www.exchange-recovery.com/